Make It All About Your Needs

Whether you’ve been working in Teams for a while now or just getting started, it’s easy to see how collaboration is a breeze with this software. It’s designed to be about your needs and how to bring the people you need to work with together to complete a project, meet without being in the same space, or a place to chat about questions you may have with your co-workers.

Teams is what you, the end-user needs it to be. But taking the time to fully understanding how to make it what you need it to be is key to Teams working for you, not against you.

Change is difficult. There is a whole industry based on change management. People are not comfortable going outside of their comfort zone, so we are writing these tips and tricks for you to share with the rest of your team for a little peace of mind.

Please note, all of the information we are sharing with you can be found by clicking on Help (?) in Microsoft 365 or Help in each separate app (Word, Excel, Teams, etc)

Converting Hex Colour Values into RGB Values

Hex codes

Never again will you spend time converting Hex colour values into RGB values. This update is available in Word, Excel, PowerPoint, Outlook, Publisher, Visio, Project, Access, and OneNote on Windows Desktop. Setting colours based on Hex codes is already available on Mac.

Getting Started

  1. Open a file in one of the supported applications.
  2. For any property where you can define colour, click the appropriate button in the ribbon (such as the Font Color button) and click More Colors.
  3. In the Colors dialogue box, click the Custom tab.
  4. Enter the Hex colour value in the Hex box, for example, #0F4C81 or 444

Use @mention in Comments To Tag Someone For Feedback


When you comment on a document, presentation, or spreadsheet and use the @-sign with someone’s name, the person you mention receives mail with a link to your comment. Clicking the link brings them into the document and into the conversation.

  1. Sign in to with your work or school Microsoft 365 account, and go to a document that’s saved in a SharePoint library or OneDrive for work or school.
  2. Add a comment from the context menu or from Review > New Comment.
  3. Type @ and the first few letters of the person’s first or last name, and then pick the name you want (If they don’t already have permission to open the document, you’ll be asked to provide that).

Mike Millar

Tip: To be more casual, feel free to delete everything except the person’s first name in the @mention. To include more people, type @ again and mention someone else.

tips article

Quickly find and respond to @mentions

In Word, Excel, and PowerPoint, when someone mentions you in a comment, you’ll receive an email notification that includes a link that takes you to the comment in the file.

In addition, in certain versions of Word, Excel, and PowerPoint, the email notification also shows you a preview of the text and comment thread associated with the comment (also known as context preview), and you can respond to the comment directly from the email notification (also known as inline replies).

If you’re mentioned more than once, you’ll receive the links in a single email.


We hope you find these tips and tricks helpful in your collaboration within your organization. All new features are included in your Microsoft 365 subscription but we know you’re busy and not always able to check things out as they are rolled out, so we will continue to post these updates for you.


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