Did you know that poor print management can cost up to 3% of your company’s overall budget? There’s little doubt that this would be better invested elsewhere.
If you want to minimize your expenses and more efficiently manage this aspect of your business, Managed Print Services can help.
Don’t worry if you’ve never heard this term! We can explain.
What are Managed Print Services?
This seemingly complicated term simply refers to a set of methods and tools that will help you optimize the entire printing process.
By letting professionals manage these processes, you can increase your company’s overall and operational efficiency. Find out how in this article.
1. Minimize costs
The main advantage of a managed print service is to reduce impressions to the bare essentials and therefore minimize related expenses. Managing your impressions can also help optimize your budget in other ways.
With Managed Print Services, you get an analysis of your printing expenses. Among other things, you will know who prints which documents, if they are in colour and if they could have been replaced by a screenshot or an electronic format.
Along with suggested improvements, this data will help you make informed decisions about investing and distributing your printing materials. You will know which departments would need laser or inkjet models and when they need them.
2. More efficient inventory management.
Managed Print Services help you manage your inventory automatically. This means you can focus on value-added activities, while avoiding problems such as stockouts that slow down your business or excessive storage of space-hogging resources.
Expert analysis of your print volume will determine optimal inventory levels and automate your orders so that your inventory will always meet your needs.
3. Increase productivity by going digital
With Managed Print Services, your employees won’t lose valuable time worrying about printing materials. Their work won’t be slowed by computer problems, since your service provider will be able to swiftly diagnose and solve these problems. They can devote themselves entirely to your company’s core business.
Managed print services can also increase productivity by making it easier to go digital. They can help you install software to efficiently scan and archive important documents.
In some cases, they will also advise you on the use of your connected devices and applications. This will ensure that you get the most out of the vast array of available digital tools.
4. Be environmentally friendly
More than ever, consumers want to be environmentally friendly. Companies no longer have the option of setting up sustainable development programs or integrating an environmental dimension into their process.
In this sense, no matter what field you work in, Managed Print services can easily reduce your company’s environmental footprint.
This type of service can reduce impressions to the bare minimum, which significantly reduces paper and ink consumption and prolongs the life of your devices.
In addition, your printing department will be responsible for recycling empty cartridges and printers- less of a concern for you, and good for the planet.
5. Secure your documents
The massive spread of the Internet and new connected technologies has simplified the lives of millions of users while helping businesses gain in productivity. However, all these new digital solutions and data sharing have led to rising cybercrime.
You’re probably aware of these new threats, so you’ve most likely invested in antivirus and firewall solutions. But have you thought about securing your print network?
In most cases, the computers your employees use are connected to your print devices. The access to these devices can be insecure enough to become an access point to your computer network- which can be easily exploited by hackers.
In addition, documents scanned or sent for printing are usually kept in the device’s memory. By accessing your printing devices, cyber criminals can obtain sensitive data.
A managed print service will first highlight all the flaws in your computer network. An expert will then suggest a security plan to protect you from unwanted intrusions.
If you want to learn more about how managed printing services can adapt to your company’s specific needs, do not hesitate to contact us. We will conduct an audit of your company to identify any potential areas for improvement.